Career: Project Coordinator

Project Coordinator

Location: Arizona

We are looking for a Project Coordinator to join our team. The Project Coordinator performs functions to accomplish Accounts Payable and Accounts Receivable responsibilities along with job costing, budgeting, and forecasting for all project work. This role works closely with the Construction Department to ensure accuracy and on-time deliverables.

Key responsibilities include, but are not limited to;

  • Enter and maintain vendor information in accounting and construction software modules
  • Create and submit monthly AIA billings to our clients in collaboration with Project Managers
  • Collect and follow up on accounts receivable
  • Coordinate with the Construction Department to set up a venue for project kick-off meetings
  • Create the project kick-off booklet and agenda for subcontractors
  • Attend the project kick-off meetings
  • Coordinate and transmit all subcontract, purchase orders, and change order agreements
  • Maintain records of all project agreements and confirm the return of executed agreements
  • Maintain compliance records for all subcontractors, including agreements, insurance, and other contractual requirements
  • Collect and process project-specific invoices from vendors and subcontractors
  • Collaborate with the Construction Department to review and approve all project-specific invoices
  • Prepare and issue payout notices when the project’s monthly draw is funded by the project owner
  • Attend weekly internal meetings for assigned projects
  • Participate in monthly budget and forecasting meetings for all projects
  • Participate in weekly Accounting Department meetings
  • Collect, review, and approve all waivers of lien before releasing payment
  • Collect final retention invoices, final waivers of lien, and any other accounting-related documents at project close-out and before releasing final payments to subcontractors and vendors
  • Oversee the work performed by the Project Coordinator in Arizona

The individual most suitable for this role will have the following skills/experience;

  • 5+ years of experience in the commercial construction industry
  • Bachelor’s degree in accounting or finance or equivalent work experience is preferred
  • Experience with progress billings (G702/G703)
  • Working knowledge of the complete project cycle
  • Intermediate knowledge of Excel
  • Advanced knowledge of Microsoft Office is preferred
  • Sage 300 CRE/Timberline experience is preferred
  • Event 1 software experience is preferred